Photography Workshop Terms & Conditions

Terms and Conditions

  1. Service. The date, location, and Tuition for your specific Photography Workshop shall be those set forth on the webpage for your Workshop (the “Webpage”). During the Workshop, Scott Aspinall Photography shall provide in-field photography instruction and location guidance as detailed on the Webpage (the “Services”). While lodging, food and transportation recommendations will be made whenever possible, Scott Aspinall Photography does not provide, and bears no responsibility for providing, transportation, lodging, or meals during the Workshop (unless otherwise stated on the Webpage).
  2. COVID-19 Operating Procedures. While the Workshop is primarily an outdoor activity and the risk of transmission of COVID-19 is inherently low while outdoors, some activities necessitate the need to be indoors together where the risk of transmission is higher. By signing up for the Workshop, the client acknowledges and understands the inherent risk of transmission in a Workshop and will not hold Scott Aspinall Photography liable for any expenses incurred (medical or otherwise) as it relates to COVID-19. There will be some instances when social distancing cannot be observed. These include but are not limited to carpooling, post-processing classroom situations, in-field instruction, some accommodation situations. In these instances, participants may choose to wear a mask.
    1. Individual Responsibilities during the Workshop:
      1.         Do not attend a workshop if you have tested positive for COVID-19 or have had close contact with someone who has tested positive within 14 days prior to the start of the workshop.
      2.         Avoid touching your face.
      3.         Wash or sanitize your hands frequently using proper handwashing techniques.
      4.         Observe masking orders as per Government of Saskatchewan Public Health Orders
    1. Instructor Responsibilities during the Workshop:
      1.         Follow all procedures listed above.
      2.         Conduct a pre-workshop briefing with participants reviewing these guidelines and addressing questions.
  1. Cancellation by Scott Aspinall Photography. Scott Aspinall Photography reserves the right to cancel the Workshop due to inadequate enrollment that makes the Workshop economically infeasible, or because of good-faith concerns with respect to the safety, health, or welfare of participants. Cancellation decisions shall be made at the sole and absolute discretion of Scott Aspinall Photography. If a Workshop is cancelled prior to commencement, you will be given a full refund of all Tuition paid for the Workshop. If a Workshop is cancelled in progress, you will receive a prorated refund based on the number of days (or hours for one-day workshops) not completed. For specific COVID-19 and Public Health Order cancellations, please see the policy below.
  2. Force Majeure. Neither party shall be in breach nor liable for delay in performing or failure to perform if such delay or failure results from events, circumstances or causes beyond their reasonable control, including but not limited to: natural disasters or acts of God; acts of terrorism; government acts, closures or orders; epidemics, pandemics, outbreaks of communicable disease, or other public health crises; quarantine; national or regional emergencies; or any other event out of the parities’ control, whether similar in kind to the foregoing or otherwise (“Force Majeure Event”). Written notice of a party’s failure or delay in performance due to a Force Majeure Event must be given to the other party no later than five (5) business days following the Force Majeure Event commencing, which notice shall describe the Force Majeure Event.
  3. Photographs and Video by Scott Aspinall Photography and its sub-contractors & Use of Likeness. Scott Aspinall Photography reserves the right to take photographs and videos or hire a third party to take photographs and videos during the operation of any Workshop and to use the resulting photographs or videos during the operation of any subsequent Workshop or for commercial or promotional purposes, and you agree to allow your likeness to be used for those purposes without compensation. You grant Scott Aspinall Photography a non-exclusive worldwide irrevocable license to use those videos or photographs for editorial, promotional, and training purposes. However, Copyright to all photographs and videos that you take during the Workshop shall belong to you. If you prefer that your likeness not be used by Scott Aspinall Photography, you must notify us in writing prior to the commencement of your Workshop.
  4. Assumption of Risk; Release of Liability; Indemnification. You acknowledge that Workshops and outdoor adventure photography, in general, carry an inherent risk that cannot be controlled or limited by Scott Aspinall Photography. You therefore freely assume all risks associated with the Workshop as well as other risks that cannot be predicted, and any harm, injury or loss that may occur to you or your property as a result of your participation in the Workshop. You agree to release Scott Aspinall Photography and its agents from all liability, causes of action, claims and demands that arise in any way from any injury, death, loss or harm that occur to you or to your property during the Workshop, including claims for the negligence of Scott Aspinall Photography. You also agree to indemnify, hold harmless and defend Scott Aspinall Photography against any and all claims by third parties arising out of any acts committed by you, including acts of negligence, during the Workshop. You agree to provide Scott Aspinall Photography with a signed Waiver of Liability provided to you after payment of Tuition.
  5. Travel Documentation. Participants are responsible for obtaining any documents required for their participation in the Workshops such as a valid passport, all visas, vaccination certificates, and any other documents. Failure to obtain documents does not negate the terms and conditions, and any extra costs incurred for rerouting due to travel without the necessary documents will be the participant’s responsibility.


Your deposit guarantees your spot on the workshop and is nonrefundable. If you wish to protect the expenses you have invested in the workshop, I highly recommend purchasing travel insurance. It is a very affordable and widely available way to protect your purchase in the event of unforeseen circumstances. Such insurance often provides coverage for losses suffered in the event of trip cancellation and interruption, travel delay, loss of baggage and travel documents, baggage delay, medical emergencies and accidental death.

The total cost payable to Scott Aspinall Photography for any given Photography Workshop is listed directly on the webpage for each individual Workshop as the “Investment” (Henceforth called Tuition). Tuition for all Workshops are subject to the terms of this Payment & Cancelation Policy, as well as the Terms & Conditions provide on this website.

Tuition for each Workshop will be paid in one of two methods: (1) In full upon registration; or (2) through a non-refundable deposit made at the time of registration and the remaining Tuition balance due no later than forty-five (45) days prior to your Workshop’s start time. If full Tuition is not received by the date that it is due, Scott Aspinall Photography reserves the right to cancel your reservation and retain any deposit or payments made toward your Tuition.

Should you need to cancel your registration for any reason, you must send a notice of cancellation to Scott Aspinall Photography in writing, which will become effective as of the date sent (i.e., the date postmarked for standard mail, or the date/time sent for electronic communications).

  1. Where notice of cancellation is received by Scott Aspinall Photography forty-five (45) days or more before the day your Workshop begins, you shall forfeit your non-refundable deposit (for Workshops where a deposit is required) but shall not be liable for the remaining tuition balance. Because cancellations require us to re-open enrollment and/or to engage in additional promotional efforts to fill the workshop on short notice, our policy is that there will be no refunds of the deposit. However, at the sole discretion of Scott Aspinall Photography, your non-refundable deposit less any incurred expenses such as insurance, licensing, promotional costs, etc. can be credited to an alternate workshop run by Scott Aspinall Photography if:
  •              Notice is received forty-five (45) days or more before the day your workshop begins and;
  •              We find participants to fill all cancelled spaces and the workshop is ultimately full when it begins.
  1. Where notice of cancellation is received by Scott Aspinall Photography forty-five (45) days or less before the day your workshop begins you shall forfeit your non-refundable deposit and the remaining tuition balance (for Workshops where a deposit is required). In this scenario, your balance (excluding your non-refundable deposit) may be credited to an alternate workshop run by Scott Aspinall Photography if:
  •              We find participants to fill all cancelled spaces and the workshop is ultimately full when it begins.

All refunds are subject to a 4% processing fee and will be processed within two weeks of the workshop’s conclusion.

COVID-19 Cancellation and Postponement Policy

If your Workshop is postponed or cancelled due to COVID-19 or Public Health Orders forty-five (45) days or more before the Workshop begins, the above cancellation policy where notice of cancellation is received forty-five (45) days or more before your Workshop begins will apply.

As a small business in the global travel industry, Scott Aspinall Photography is greatly affected by global outbreaks such as COVID-19, and we cannot provide mass refunds where Covid-19 or Public Health Orders result in the cancellation of a Workshop less than forty-five (45) days before the Workshop begins. Unfortunately, there will be no exceptions to this ‘no-refund policy’ in the case of Covid-19 and Public Health Orders. This applies if your local travel restrictions related to COVID-19 prohibit you from attending the workshop. It is your responsibility to provide written notice of such restrictions to Scott Aspinall Photography if they prohibit you from attending the Workshop at the earliest convenience.

If Covid-19 or Public Health Orders by the Government of Saskatchewan prohibit us from running the Workshop on the dates listed on the Webpage, a reasonable effort will be made to postpone the workshop until such a time as it becomes possible to host the Workshop again. In the case you are unable to attend the Workshop on the postponed date, your Tuition will be transferred to an alternate workshop run by Scott Aspinall Photography less any expenses already incurred such as insurance, licensing, promotional costs, accommodations, etc.

Frequently Asked Questions

What happens during inclement weather?

Ultimately weather is out of our control. When conditions aren’t favourable for a specific genre of photography (ie. 100% cloud cover during a night photography session), we will embrace them, change our thinking, and make the best of them. However, sometimes conditions can prohibit us from being outdoors (ie. thick wildfire smoke) and in these situations, we will supplement with processing instruction, image/portfolio critique, alternate nearby locations (if possible), or rest. Be prepared for a variety of weather conditions. Information regarding weather preparation specific to your workshop will be provided with workshop materials prior to the start of the workshop.

Do you provide transportation, lodging, food, and beverages?

Every workshop is different so please refer to the “What’s Included” section on the Webpage.

Typically, though, my workshops include in-field instruction, location guidance, and in some cases, a recorded video of the provided processing instruction. Flights, lodging, rental cars, and meals are not included (unless otherwise specified). For most workshops, lodging during the course of the workshop is included as well as transportation to and from locations. Transportation is in my 7 seater SUV so if a workshop sells out, it means a full vehicle with participants and gear. If makes you more comfortable, you can choose to drive your own vehicle or carpool with other participants during the workshop. If this is the case, please reach out to me.

For most workshops breaks for lunchtime will be provided. It is highly advised that you eat breakfast before the daily meet-up time and carry snacks with you. We prioritize photographing these amazing locations and maximizing our shooting opportunities, and in some cases, we could be a significant distance away from amenities.

Can I bring a guest?

Yes, your significant other IS allowed to come! There are a few conditions though. There is a fee that varies per workshop that covers things like insurance, lodging, etc. I do have a vehicle (possible two, depending on demand) for our workshop that is set to fit only the workshop participants in, so they will need their own vehicle to follow along (the exception is during a storm chase. Due to safety concerns, I only allow drivers with Saskatchewan backroad experience on chases. If there is room inside a vehicle with an approved driver, your significant other can join us). Secondly, workshop accommodations are set up for double occupancy, so if your significant other does join, they will be responsible for the single room supplement fee (varies per workshop). I want your partner to enjoy their trip, but they must understand that they are on our time, which means we will not leave a shoot early for them. Lastly, the biggie, there is to be no use of any other camera besides a cell phone or point-and-shoot and they must understand that they will receive no personalized instruction.

Where will we stay during your Discover South Saskatchewan workshop?

Because of the flexible nature of this workshop, I cannot guarantee 5-star accommodations. While I make every effort to ensure the comfort and safety of participants, south Saskatchewan can be sparsely populated and, if we end up in a remote area of the province and need to spend the night, we might have to stay in a small-town motel, Airbnb, or local bed and breakfast. I have chosen Swift Current as our home base because it sits within a 90-minute drive of many of the locations we plan to visit so we could, potentially, return to our hotel that night. Swift Current is a small city with many hotels that include the amenities you might expect. That said, there are locations that are further away and we have no control over where we might end up on a big storm day, so an open mind to where will stay will go a long way to your enjoyment. Plus, there are many great, hospitable people living in these small, remote towns that are always welcoming to new faces.

What are the dangers of a workshop?

I do my best to keep your safety as a number one priority. No shot is worth risking your life. There will be times, though, where you will be in situations where conditions need to be closely monitored. The biggest safety issue in a workshop is not knowing your limitations. Each workshop varies on the amount of physical fitness required, so please read up before you sign up!

Storm chasing is an inherently risky activity. Supercell thunderstorms on the Saskatchewan plains are as dangerous as they are beautiful. That’s why we have a specific safety plan in place that we cover in-depth during our orientation. Our safety will always come first and there is no shot worth losing your life over, but we are not in control, Mother Nature is. Although I’ve never been injured during my years of chasing, there have been some close calls. Part of storm chasing is accepting the risk that any given chase could result in serious injury or even death. Some of that risk can be negated by a clear safety plan and good forecasting but, there is always some level of risk that must be accepted while chasing supercell thunderstorms. 

How much shooting do we do?

The short answer is “quite a bit”. This could mean sunrise, storm photography, sunset, and night photography all in the course of one day. Now, it’s unlikely that conditions will be optimal for a day like this, you are on my workshop to learn, so I want you shooting as much as possible. Even during conditions that are unfavourable for most, we will be out. Although we will shoot a lot, there will still be plenty of downtime to catch some rest and edit.

How much driving can I expect?

On some days a lot, on some very little. A long day of driving could result in 5 or 6 hours in the vehicle. On other days, it could be as little as an hour or two. It all depends on where we are and what the goals for our day will be.